Manage a fund's portfolio

By the end of this guide you'll know how to read a fund's Portfolio tab, add a holding the fund has acquired together with the fund's contribution in one pass, and follow the fund's ownership structure from the holding page.

Open a fund's Portfolio tab

1. Go to Holdings and open a holding of type Fund.
2. Select the Portfolio tab. It lists every holding the fund invests in, sorted by holding name.
3. Click a row to open that holding's own page. Clicking the row's Investor Portal toggle changes the toggle without leaving the tab.

If the fund doesn't invest in anything yet, the tab shows No portfolio investments. + New holding is still available in the page header, so you can record the fund's first acquisition from there.

Read the Portfolio table

Each row describes the fund's stake in one underlying holding. The columns appear in this order:

• Holding — the underlying holding's name.
• Share Classes — the share classes the fund's positions sit in.
• Type — whether the underlying holding is a Fund or an Asset.
• Deal % — the fund's share of the whole deal. For example, if the fund holds 30% of a common class that owns 80% of the deal, Deal % reads 24%.
• Class % — the fund's share of the class its positions sit in. In the example above, Class % reads 30%.
• Contributions — the capital the fund has contributed to the holding.
• Committed — the capital the fund has committed to the holding.
• Distributed — distributions paid to the fund from that holding, in the holding's currency. Only paid amounts on finalized distributions are counted.
• Location — the holding's address. This column appears only when at least one row is an Asset; a portfolio made up entirely of funds doesn't show it.
• Investor Portal — a toggle that controls whether that holding is shown to investors in the investor portal.

The totals row at the bottom of the table adds up Contributions, Committed and Distributed. It leaves Deal % and Class % blank, because percentages of different holdings can't be added together. Turning off a row's Investor Portal toggle doesn't remove the row: it stays in your Portfolio table with the toggle shown off.

Add a holding the fund acquired

Use + New holding when the fund has bought into a new holding and you want to record both the holding and the fund's contribution at once, instead of creating the holding and then running a fundraise for it separately.

1. On the fund's Portfolio tab, click + New holding. The form opens with the fund named as the investing party.
2. Complete the holding steps. They are the same steps, fields and checks as creating a holding from Holdings, and the new holding can be an Asset or a Fund.
3. On the final contribution step, enter the amount the fund contributed, in the new holding's currency. It must be greater than zero.
4. Enter the date of the contribution. It can be today or a past date, but not a future one.
5. If the new holding's class is unitized, enter the price per unit as well. You can't finish without it, and the fund's units are worked out from the amount and the price. For a holding that isn't unitized, no price is asked for.
6. Submit. You're returned to the fund's Portfolio tab, where the new holding appears as a row showing the contributed and committed amounts you entered.

Submitting does three things for you: it creates the holding, records a completed Collect Full Payment fundraise on the new holding (you'll find it on that holding's Contributions tab like any other fundraise), and gives the fund a funded position in the new holding's default class. If the class is unitized and had no price per unit yet, the price you entered becomes its current price.

See the fund's structure

When a holding is part of an ownership chain — a fund that owns other holdings, or a holding owned by a fund — the panel at the top left of the holding page shows a Structure diagram on arrival, with a Structure / Photos switcher. Select Photos to see or upload the holding's images. The panel stays in place as you move between the holding's tabs. A holding that isn't part of any chain shows its photos as usual, with no switcher.

• Owners sit above the holdings they own, and the holding you're viewing is highlighted. An icon on each holding shows whether it's a fund or an asset.
• Each connector between two holdings is labelled with the owner's share as a whole-number percentage, including 100%. A share under 1% reads <1%. When the stake includes non-common classes, the label names that class, or counts them when there are several. A connector with no label has no position data behind it.
• An Investors pill, such as 1 Investor or 3 Investors, counts the investors in that holding other than your funds, and its connector shows their combined share. Click the pill to open that holding's Overview, where its positions are listed.
• Click any other holding in the diagram to open its page.
• Use the zoom controls to zoom in, zoom out or fit the diagram to the panel. Scrolling over the diagram scrolls the page.
• Click the full-screen control to open the whole chain, where you can pan and zoom freely. If a chain is too large to draw in the panel, the panel tells you how many holdings and levels it has and points you to full screen.

Find fund-owned assets on the Holdings page

An asset that one of your funds owns outright is managed from that fund's Portfolio tab, so the Holdings page leaves it out by default. To list it there too, set the Hide fully fund-owned assets filter — the first filter on the page — to No. The filter returns to Yes the next time you load the page. Funds always stay listed, and an asset reappears on its own as soon as it has another investor.

Check your work and get help

After adding a holding, confirm that it appears on the fund's Portfolio tab with the amount you entered under Contributions and Committed, and open it to find the completed fundraise on its Contributions tab. Its holding page should show the fund above it in the Structure diagram. If a figure looks wrong, open the holding and review its positions and share classes. If an action is unavailable or something won't save, confirm you have the right access or reach out to our team for help.