Correct contribution and deal dates

By the end of this guide you'll be able to correct the dates behind a holding's contributions — a commitment's deal date, and a payment's received date and value date — from the holding's Contributions tab, for one row or many at once. This is how you bring a historical ledger into line, for example a holding that really started years before you entered it in Covercy One, or fix dates that were imported wrong.

Know which date does what

• Deal date belongs to a commitment: the date the investor's position was taken.
• Received date belongs to a payment: the date the money actually arrived. It's a record of fact and doesn't change any figure.
• Value date belongs to a payment: the date the contribution counts from. It's the date shown on cash flows, and the date preferred return and return figures such as IRR, equity multiple, and cash on cash are worked out from. When no value date is set, the payment's received date is used.

Because the value date drives the figures, changing it moves them all together — preferred return, the position's returns, and the contribution's date on cash flows — with nothing else for you to do. A backdated payment lands in its earlier period, even if the money was received much later. Places that show when money actually arrived, such as the hidden Payment Date column on cash flows, keep showing the received date.

Edit the dates on one row

1. Open the holding and go to its Contributions tab.
2. Switch the view to Detailed, so each commitment and each payment has its own row. The Type column says which is which.
3. On the row you want to correct, choose Edit dates.
4. The dialog shows only the dates that apply to that row: the deal date for a commitment, or the received date and value date for a payment. Enter the new date.
5. To have a payment count from its received date again, clear its value date.
6. Save. The change applies straight away — there's no preview or extra confirmation step.

Edit dates on many rows at once

1. On the holding's Contributions tab, select the rows you want to change with their checkboxes.
2. Choose Edit dates for the selection.
3. Check which fields the dialog offers. Selecting only commitments shows the deal date; selecting only payments shows the received date and the value date; a mix of both shows all three.
4. Read the dialog's notes before you apply. It tells you up front which selected rows can't take a change and why — for example, that some of the selected payments were made through Covercy, so their received date can't be changed but their value date can.
5. Fill in only the dates you want to change. A field you leave empty leaves that date as it is on every selected row.
6. Apply. Each date is written only to the rows it applies to, and a row that can't take one date is skipped for that date without holding up the rest of the selection.

Dates you can't change, and why

• A payment made through Covercy keeps its received date locked, because that date is the bank's record of when the money arrived. Its value date stays editable, so you can still change the date it counts from.
• A position placed through a broker-dealer and managed by a closing keeps its deal date. The change is refused and the deal date stays as it is.
• A position closed by a transfer out keeps its deal date. When the selection in bulk Edit dates includes one, the dialog names the investing entity whose position was transferred out and the date it was transferred, and says its deal date can't be changed. The new deal date still applies to the other commitments you selected.
• A payment that belongs to a position closed by a transfer out can't be redated. Changing its value date or received date is refused with a message that names the transfer date. If your selection includes such a payment, the whole edit is refused and no row changes — remove that payment from the selection and try again. The same payment also can't be deleted from the Contributions tab.

Verify it worked and where to get help

After you save, the row on the Contributions tab shows the new date. For a value date change, check the holding's cash flows: the contribution's Date shows the new value date, while the Payment Date column (hidden by default) still shows when the money was received. If a date didn't change, re-read the dialog's notes — the row may be one of the cases above. If the dates look right but a figure still seems off, or a message doesn't match what you expect, reach out to our team for help.